Skip Navigation
Skip to content

Compliance & Security Solutions for Microsoft SharePoint

What You Don’t Know Can Hurt You

Do you know where the unstructured content in your organization is being created, shared and stored? Are you sure that the regulated information your business currently manages is secure and only available to the appropriate individuals?

HiSoftware has helped public and private sector organizations around the globe, including the U.S. Department of Veterans Affairs and CHRISTUS Health assess the level of risk resident in their own unstructured content inside of SharePoint.

We can help you do the same.

The HiSoftware Difference: Automated, Content-aware Compliance and Security for SharePoint

Fully integrated with SharePoint, HiSoftware’s content-aware compliance and security suite, HiSoftware Compliance Sheriff SP and HiSoftware Security Sheriff SP, complement the platform’s powerful content publishing and collaboration features by continuously auditing data and documents for compliance requirements such as privacy, information security, accessibility, site quality and brand integrity.

Along with the hundreds of checkpoints built-into HiSoftware’s policy manager, including pre-defined checkpoint groups for Section 508, WCAG 2.0, HIPAA, FISMA, PCI DSS and other regulatory mandates, HiSoftware’s suite of solutions allow users to easily define and configure checkpoints for their own unique privacy and security policies without costly consulting and/or programming resources. As the solution scans and identifies areas of risk or detects specific policy violations, the flagged item is classified via the addition of Sheriff metadata. Once classified, user-defined business rules can automatically restrict access to the item, encrypt it, track the document’s chain of custody, and prevent it from leaving SharePoint.

Compliance and Security That Work the Way You Do

By default, SharePoint mirrors the traditional “IT” approach to permissions and access management. SharePoint secures access by applying permissions to specific libraries or lists based on Active Directory groups defined by the SharePoint Administrator. These groups are often tied tightly to the organizational structure, yet frequently this approach does not reflect the cross-functional reality of how business gets done. This approach is also an underlying cause of the many governance headaches associated with SharePoint, including the proliferation of sites and document libraries.

Compliance Sheriff SP and Security Sheriff SP look at an entire library or list of content to identify individual documents and files which should be secured based on specific policies. These policies are applied by scanning the content against the pre-defined checkpoints resident within the policy manager. This approach is possible because HiSoftware’s solutions for SharePoint are content-aware, and are able to read the actual data contained in a specific document or item. HiSoftware then classifies, via secure metadata, and if desired, restricts access to and encrypts the item(s).

Since permissions are applied at the individual file level (using classification), as compared with solutions that secure or encrypt at the library level, sensitive content can be stored, shared and collaborated on from any site, library or list in the SharePoint farm. It also ensures access to the content is restricted to only those who have permissions to the file as defined by its classification.

Making SharePoint Safe for Sensitive Data

HiSoftware delivers comprehensive content-aware compliance and security solutions optimized for SharePoint. Unlike competitive solutions for classification, or enterprise DLP solutions that are significantly more expensive to deploy and maintain, HiSoftware has created a suite of complimentary modules that are highly configurable and focus on a compliance and business-centric approach to managing sensitive data in SharePoint. The suite is tightly integrated to the way your organization already uses SharePoint and its complementary Microsoft applications today.

Learn more about HiSoftware's Suite of Solutions for SharePoint:

Back to top