|
 Using
JITI Builder™
for Microsoft
Office in an
Enterprise
Setting
FAQ: Can you
give me an
example of JITI
Builder for
Microsoft Office
used in an
enterprise
setting? Sure,
here is a
fictitious
example. The
names, companies
and plot have
been created
specifically for
this example.
Introducing John
Alvarez: John
is a Senior
Research
Assistant for
Attorney Lisa
Simberk at the
Law Offices of
Hiawatha Island
and Partners,
INC. John and
Lisa are
handling the
sale of a large
tract of
industrially
zoned land that
is polluted with
hazardous waste
from previous
owners. This
complicated case
requires
substantial
research to
ensure all
parties are in
compliance with
all applicable
laws.
In doing
research, John
performs
searches of his
company’s
intranet. Since
all documents at
the firm are
required to use
JITI Builder,
John quickly
finds details on
three other
cases the firm
handled three
years earlier at
a different
location. In
his search, John
used keywords
such as
pollution,
hazardous waste,
and real estate
sales among
others. This
information was
quickly passed
on to Lisa.
Lisa directs
John to create a
document
describing their
progress to date
on the project
for the partners
of the law
firm. John uses
Microsoft Office
to create his
document, then
saves it and
exits Word.
Following
company policy,
he now opens
JITI Builder and
selects the
document he just
created.
Under keywords,
John enters
pollution,
hazardous waste,
real estate
sales, deeds,
covenants and
fifteen or so
other relevant
key words from
his document
into the key
words field.
In the Document
Description
field, John
enters a quick
abstract about
the whole
project. He
then proceeds to
Step 2 after
running spell
check
In the title
field of Step 2,
John enters
“Status of
property sale of
200 Industrial
Place”. In the
author field,
John enters his
own name. John
enters “Concord,
New Hampshire”
as the office,
because that is
the office from
which he is
working. John
enters “Law
Offices of
Hiawatha Island
and Partners,
INC” as the
publisher. In
this example,
the owner of the
document is Lisa
Simberk, John’s
boss, because
she gave
direction to
create it. In
the Document
Subject section,
John enters the
topics contained
in this progress
report. John
runs spell check
on the Document
Subject field.
John selects
en-us as his
Language
choice. John
then selects
“General
Partners” as his
Destination,
because this
document is
directed to the
General Partners
for their
monthly project
review meeting.
Under Category,
Real Estate Sale
is chosen and
under client,
John selects
“JITI Builder
Reality Trust”,
the law firm’s
client in this
land sale
John the selects
Next and
proceeds to Step
3. After
clicking Check
Properties and
reviewing the
results, John
selects Update
to update the
document, and
then clicks
Exit. Though it
did take a few
minutes to
update the
document with
JITI Builder,
the time spend
was small in
relation to the
time spent
creating and
editing the
original
document. The
new Meta
properties
supplied by JITI
Builder will
make searching
for information
in this in the
future much
easier.
** This Example
uses very
simplistic
metadata but you
can imagine what
is possible with
a controlled
vocabulary and
an advanced
custom schema
(Microsoft
Office has the
facility for
both of these
items and JITI
Builder takes
advantage of
them!) . Using
this product
along with a
fielded search
engine, Like
Microsoft Site
Server can
yield remarkable
results!
For more
information
about purchasing
software from
HiSoftware,
please visit our
online store or
contact our
sales
organization at
1-888-272-2484
or
sales@hisoftware.com.
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